[yul-naco] FW: Geographic Name Authority Records for Malaysia

[Arakawa, Steven]

fyi

Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog & Metadata Services
Sterling Memorial Library. Yale University
P.O. Box 208240 New Haven, CT 06520-8240
(203) 432-8286 steven.arakawa at yale.edu<mailto:steven.arakawa at yale.edu>



From: Program for Cooperative Cataloging [mailto:PCCLIST at LISTSERV.LOC.GOV] On Behalf Of Policy and Standards Division
Sent: Friday, June 27, 2014 9:30 AM
To: PCCLIST at LISTSERV.LOC.GOV
Subject: Geographic Name Authority Records for Malaysia

LC's Policy and Standards Division is currently working on a project to update all of the name and subject authority records associated with place names in Malaysia to reflect changes to RDA 16.2.2.9, which removed Malaysia from the list of federations that includes the United States, Canada, and others. The University of California, San Diego is helping with the name authority updates.  After consultation with the National Library of Malaysia, LC and PCC decided to apply 16.2.2.12, Alternative to all local place names within Malaysia even in cases of non-conflict.  This decision is documented in the LC-PCC PS for  16.2.2.12, Alternative as follows:

LC practice/PCC practice for Alternative: Apply the alternative only to places in Malaysia. Defer application to other countries until projects can be developed to change existing records.

The application of this alternative to Malaysian jurisdictional place names means that both the state and country name will be used for the larger place as part of the preferred names of local places. For example, the authorized access point Bentong Town (Pahang) was changed to Bentong Town (Pahang, Malaysia) NOT Bentong Town (Malaysia).  Authorized access points for corporate bodies, conferences, and titles that have Malaysian place names in the qualifiers are also being changed accordingly (e.g., Analisis (Jitra, Kedah, Malaysia); World Express Marketing Services (Johor, Malaysia)).

LC and UC San Diego are working on the authority records state by state so it may be months before changes are made to a particular place name.  Until the changes are made, catalogers should continue to use the existing headings in their established form.  Earlier forms of name for the states without (Malaysia) and associated authority records will remain in the LC/NACO authority file.  These will be valid for descriptive use for the time period before September 16, 1963,  when the current Malaysian federation was formed.  For example, the creator of a 1934 compilation of states laws is Kedah, and the creator of a 2010 compilation of state laws is Kedah (Malaysia).

LC will update the related subject authority records as the name authority records are changed.

If you need to create a new NAR for a local place in Malaysia, please search for the state first to determine if it is one of the ones that has been updated to have a later form with (Malaysia).  If so, establish the local place name using the form: City Name (State Name, Malaysia).  If there is only 1 NAR for the state, it will be just the name of the state without (Malaysia).  If that is the case, establish the local place name using the form: City Name (State Name).  This NAR will then be updated when we update the other NARs associated with that state.

Kate James
Policy and Standards Division
Library of Congress

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