[Yale ArchivesSpace] Documentation for creating MARC records from ASpace

[Clemens, Alison]

Dear ArchivesSpace colleagues,

I'm writing to let you know that we've finalized documentation for the ArchivesSpace MARCXML export / Voyager import processes.

That documentation is now available on the YAMS LibGuide: Yale Archival Management Systems Committee: MARCXML and Voyager Import<https://guides.library.yale.edu/c.php?g=296249&p=7060320>

As described below, this process allows you to download MARCXML from ArchivesSpace and easily import it into Voyager. This means that we can now create new MARC records from exported MARCXML, instead of by copy/pasting data from ASpace into Voyager.

Many, many thanks to Stephanie Bredbenner, Mark Custer, and Karen Spicher for leading this initiative. And thank you to all members of the Archival and Manuscript Description Committee for their thoughtful collaboration: Stephanie, Ellen Cordes, Matthew Gorham, Kathi Isham, Francis Lapka, Daniel Lovins, Karen, and Cate Peebles. Special thank you to Francis, who contributed tremendously helpful feedback as we worked with Lyrasis to improve the feature.

If you have questions about the process or run into issues using it, please contact me, Stephanie, or Mark (cced here).

Best wishes,
Alison


From: YulASpace <yulaspace-bounces at mailman.yale.edu> On Behalf Of Bredbenner, Stephanie
Sent: Monday, September 16, 2019 10:21 AM
To: yulaspace at mailman.yale.edu
Subject: [Yale ArchivesSpace] MARCXML export demo recording and additional information

Dear all,

Thank you to those who were able to attend last week's MARCXML demo session!

This demo session occurred because members of the Archival and Manuscript Description Committee, in consultation with Mark Custer and the ArchivesSpace team, have been working to improve the MARCXML export from ArchivesSpace and incorporate that export process into Yale's archival description workflow.  That process is now up and running, and Mark demoed it on September 12.

Please find Mark's slides attached. A recording of the demo, with captions, is available here: https://www.youtube.com/watch?v=2KiDd_nw884<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fwatch%3Fv%3D2KiDd_nw884&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936978938&sdata=TElG7eCYPNDJn0SRdx2c8Nsv8FhSzDcMuNuGRPf8xHk%3D&reserved=0>

If you'd like to start using the procedures, the files are available online here: https://github.com/YaleArchivesSpace/ASpace-plus-MARC<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2FYaleArchivesSpace%2FASpace-plus-MARC&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936988935&sdata=zi5jO7HMdfkqlxngXqaImQtr2ZnTLMjajCXokOMnFug%3D&reserved=0>. The readme file outlines the process and includes a link to detailed documentation about how to set up the process.  Mark Custer and Stephanie Bredbenner can answer questions about the setup process (although Mark is out of the office for the next two weeks).

Finally, here are some FAQs that arose during the demo session:


  *   Where can I get the files?
     *   The files are available here: https://github.com/YaleArchivesSpace/ASpace-plus-MARC<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2FYaleArchivesSpace%2FASpace-plus-MARC&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936988935&sdata=zi5jO7HMdfkqlxngXqaImQtr2ZnTLMjajCXokOMnFug%3D&reserved=0>; if you'd like to use the process, please download all files to your computer and review the readme file.
  *   What do I do if I have problems getting set up?
     *   Information about the setup process is available here (and linked at the bottom of the readme file): MARCXML Export Documentation<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F189W6dSrjhmmDly6woaxEKZCwVZXhmpIVbFnlCcuEkE4%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936998923&sdata=TgRNf3hIV%2BqfEmLT8N7JJhaAoXSls5DZWEl6P8Mp7Vs%3D&reserved=0>. Staff are welcome to contact Mark Custer or Stephanie Bredbenner with setup issues.
  *   Does this process also create a holdings record (mfhd)?
     *   No, it does not. Holdings records and item records (if needed) need to be created manually. That may be a future feature of this process, but it is not yet included.

Please let me know if you have questions,
Stephanie

Stephanie Bredbenner (she/her)
Processing Archivist
Beinecke Rare Book and Manuscript Library
Yale University
203-432-3196
stephanie.bredbenner at yale.edu<mailto:stephanie.bredbenner at yale.edu>


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