[Yale ArchivesSpace] Updated ASpace User Management Policy added to ASpace User Manual

[Neiger, Eve]

Dear Yale ASpace Users:

YAMS recently completed a review of the Yale ASpace User Management Policy, long overdue since the implementation of ArchivesSpace. We have incorporated the full policy into the User Manual here: https://docs.google.com/document/d/1DI_7YNZy-RcjQ9hpMMbxJEkHFpYndzmDoG3ylOc38BY/edit#heading=h.v7dynoolp5k3

This policy reflects current practices and governs:

  *   The creation, management, and deactivation of user accounts within ArchivesSpace
  *   The granting and revocation of privileges associated with each user account
  *   The authentication by which the user establishes a connection to their account

The updated policy includes instructions on creating a new user account (also on the YAMS Libguide<https://guides.library.yale.edu/c.php?g=296249&p=4694567>), guidance for assigning user permissions (for Repository Managers), and a list and definition of the ASpace user groups at Yale. Our approach to user groups gives the greatest possible flexibility to workers in repositories to assign and remove privileges as staff responsibilities change while still protecting the data in other repositories. These permissions atomize common work functions (creation, read access, update access, and delete) by record type (accessions, resources, containers, and records shared across repositories) and make clear which functions affect only the user's repository and which affect all repositories.

We hope that this updated policy will provide helpful guidance and documentation for staff, especially Repository Managers. Thanks!
Best,
Eve Neiger, on behalf of YAMS

Eve Neiger
Co-Chair, Yale Archival Management Systems Committee (YAMS)
Processing Archivist
Beinecke Rare Book and Manuscript Library | www.library.yale.edu/beinecke<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.yale.edu%2Fbeinecke&data=02%7C01%7Ceve.neiger%40yale.edu%7Cddbd4873a5c44273b21d08d716839ef1%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637002626967135334&sdata=Kg7z3%2B5b6o5QHvathKekcGt2cIbIjJUU9GmFnuHrj4o%3D&reserved=0>
Yale University
203.432.9027 - eve.neiger at yale.edu<mailto:eve.neiger at yale.edu>
she | her | hers

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