[Yulcat-l] MARS Authority Processing Backlog | PST update

[Jennifer Nolte]

Dear colleagues,

I am very pleased to announce that all records sent by YUL staff to MARS 
Authority Control (AC) processing via ExportQ since February 2005 have now 
been re-loaded to Orbis and released from the ExportQ.

Our weekly AC processing schedule was suspended in February when Backstage 
purchased MARS from OCLC, who was its previous owner. Since then, the list 
of records marked by ExportQ has been growing... and growing... and growing.

The number of ExportQ records that required Authority Control processing 
from MARS reached 100,900 by the time we loaded the last set of records. We 
also loaded 48,677 authority records that were generated by MARS 
processing. The Production Systems Team, and Gail Barnett and Bob Rice from 
ITS, all worked aggressively to make these updated bib records and new 
authority records available to library staff.

We began processing the ExportQ backlog in October and are happy to report 
that on December 1, we completed 8 1/2 months of work in 1 1/2 month's 
time. The total number of records loaded for this backlog is 149,577.

BIBLIOGRAPHIC RECORDS:
Received
from MARS       File Name               # Bibs          Loaded to Orbis
10/19/2005      d051013.cc.bib          20,738          10/21/2005
10/28/2005      d051024.cc.bib          20,993          10/31/2005
11/4/2005       d051103.cc.bib          22,421          11/8/2005
11/14/2005      d051113.cc.bib          22,539          11/15/2005
11/29/2005      d051128.cc.bib          14,209          12/1/2005
Total MARS Bib Records from ExQ         100,900

AUTHORITY RECORDS:
Received
from MARS       File Name               # Bibs          Loaded to Orbis
10/19/2005      d051013.cc.auth         9,880           10/24/2005
10/28/2005      d051024.cc.auth         10,441          11/3/2005
11/4/2005       d051103.cc.auth         10,888          11/10/2005
11/14/2005      d051113.cc.auth         10,697          11/17/2005
11/29/2005      d051128.cc.auth         6,771           12/6/2005
Total MARS Auth Records from ExQ        48,677

We resumed our regular weekly MARS processing schedule this week, and 
loaded the first file of updated bibs and new authority records yesterday 
(12/8). The weekly process involves:

1) Sending a file of approximately 2,500 bibliographic records from the 
previous week marked in ExportQ by YUL staff to MARS for Authority Control 
processing (these are the "red records" that flash red when viewed with the 
ExportQ client).

2) After processing them (this take about two to three days), MARS sends 
our records back to us with updated headings, plus a file of new authority 
records. Both files of records are then loaded to production Orbis.

3) A program runs through the "red records" to "release" them from the 
ExportQ. MARS processing is done for the week- now rinse and repeat!

Many thanks to all who contributed to completing this project, and best 
wishes for a great holiday season (and Voyager upgrade)!

~Jenn Nolte

Orbis Support Specialist
Integrated Library Technology Services
Yale University Library
130 Wall Street
New Haven, CT 06520
203 432-4878
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