[Yulcat-l] Folios (SML Cataloging Only!)

[Steven Arakawa]

For those who catalog for the SML stacks collection, I've been asked by 
Victoria Gardner to spread the word that SML Folios do not circulate, so 
catalogers should check to make sure the item type has been changed to 
nocirc. I myself was not aware of this policy, so I will need to update SML 
processing documentation when I get a chance. The nocirc policy does NOT 
apply to folios cataloged for CCL.

While on the subject of folios, I have noticed a number of records 
cataloged for SML stacks where the special Folio number was incorrectly 
formatted. The correct formatting should be:

852 00 $b sml $k Folio $h <Letter> $i <Number> <(LC) where appropriate>

Examples:

852 00 $b sml $k Folio $h N $i 200 (LC)
852 00 $b sml $k Folio $h P $i 50 (LC)
852 00 $b sml $k Folio $h D $i 325

Some incorrect formatting noted recently:

--incorrect use of first indicator 8. Folios are supposed to be in the LC 
classification file, not the "other" (first indicator 8) file.
--incorrect entry of Folio in $h instead of $k. "Folio" is not supposed to 
be indexed in SML call number searching
--incorrect combination of the class letter with the accession number, 
perhaps because Folio was entered incorrectly in $h, for example: 852 80 $b 
sml $h Folio $i D325

For standard formatting of folio numbers in SML refer to:

http://www.library.yale.edu/cataloging/Orbis2Manual/Oversize.htm

thanks,
Steven Arakawa
PS: other collections (such as Divinity)  have different conventions for 
recording folio sizes, so please don't mess with 'em!


----------------------------------------------------------
Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog Dept. Sterling Memorial Library. Yale University.
P.O. Box 208240 New Haven, CT 06520-8240
(203)432-8286 steven.arakawa at yale.edu
    
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