[Yulcat-l] Folios (SML Cataloging Only!)

[Ellen Jaramillo]

Steve ... [et al.]
i have to admit that, in the 30+ years that i've been cataloging solely for 
SML, this is the first time, like you, that i've heard that SML Folios do 
not circulate.
can we find out if is this a fairly recent policy? (and if its been 
publicized before now, how, and to whom.  i'm wondering how we missed this 
information. maybe we're not on their routing list?)
i'm just wondering what else we might not have heard of....
thanks, ej.


At 04:54 PM 7/28/2006, Steven Arakawa wrote:
>For those who catalog for the SML stacks collection, I've been asked by 
>Victoria Gardner to spread the word that SML Folios do not circulate, so 
>catalogers should check to make sure the item type has been changed to 
>nocirc. I myself was not aware of this policy, so I will need to update 
>SML processing documentation when I get a chance. The nocirc policy does 
>NOT apply to folios cataloged for CCL.
>
>While on the subject of folios, I have noticed a number of records 
>cataloged for SML stacks where the special Folio number was incorrectly 
>formatted. The correct formatting should be:
>
>852 00 $b sml $k Folio $h <Letter> $i <Number> <(LC) where appropriate>
>
>Examples:
>
>852 00 $b sml $k Folio $h N $i 200 (LC)
>852 00 $b sml $k Folio $h P $i 50 (LC)
>852 00 $b sml $k Folio $h D $i 325
>
>Some incorrect formatting noted recently:
>
>--incorrect use of first indicator 8. Folios are supposed to be in the LC 
>classification file, not the "other" (first indicator 8) file.
>--incorrect entry of Folio in $h instead of $k. "Folio" is not supposed to 
>be indexed in SML call number searching
>--incorrect combination of the class letter with the accession number, 
>perhaps because Folio was entered incorrectly in $h, for example: 852 80 
>$b sml $h Folio $i D325
>
>For standard formatting of folio numbers in SML refer to:
>
>http://www.library.yale.edu/cataloging/Orbis2Manual/Oversize.htm
>
>thanks,
>Steven Arakawa
>PS: other collections (such as Divinity)  have different conventions for 
>recording folio sizes, so please don't mess with 'em!
>
>----------------------------------------------------------
>Steven Arakawa
>Catalog Librarian for Training & Documentation
>Catalog Dept. Sterling Memorial Library. Yale University.
>P.O. Box 208240 New Haven, CT 06520-8240
>(203)432-8286 steven.arakawa at yale.edu
>
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