[Yulcat-l] Folios (SML Cataloging Only!)

[Steven Arakawa]

Ellen, when Victoria first made the request I checked with her and Sue 
Crockford-Peters. It's my understanding that the policy change took place 
at the time most of the Folios were transferred to Mudd. I don't even know 
if item type was an issue at the time, so maybe that would account for word 
not getting back to cataloging.

--Steven

At 08:47 AM 7/31/2006, Ellen Jaramillo wrote:
>Steve ... [et al.]
>i have to admit that, in the 30+ years that i've been cataloging solely 
>for SML, this is the first time, like you, that i've heard that SML Folios 
>do not circulate.
>can we find out if is this a fairly recent policy? (and if its been 
>publicized before now, how, and to whom.  i'm wondering how we missed this 
>information. maybe we're not on their routing list?)
>i'm just wondering what else we might not have heard of....
>thanks, ej.
>
>
>At 04:54 PM 7/28/2006, Steven Arakawa wrote:
>>For those who catalog for the SML stacks collection, I've been asked by 
>>Victoria Gardner to spread the word that SML Folios do not circulate, so 
>>catalogers should check to make sure the item type has been changed to 
>>nocirc. I myself was not aware of this policy, so I will need to update 
>>SML processing documentation when I get a chance. The nocirc policy does 
>>NOT apply to folios cataloged for CCL.
>>
>>While on the subject of folios, I have noticed a number of records 
>>cataloged for SML stacks where the special Folio number was incorrectly 
>>formatted. The correct formatting should be:
>>
>>852 00 $b sml $k Folio $h <Letter> $i <Number> <(LC) where appropriate>
>>
>>Examples:
>>
>>852 00 $b sml $k Folio $h N $i 200 (LC)
>>852 00 $b sml $k Folio $h P $i 50 (LC)
>>852 00 $b sml $k Folio $h D $i 325
>>
>>Some incorrect formatting noted recently:
>>
>>--incorrect use of first indicator 8. Folios are supposed to be in the LC 
>>classification file, not the "other" (first indicator 8) file.
>>--incorrect entry of Folio in $h instead of $k. "Folio" is not supposed 
>>to be indexed in SML call number searching
>>--incorrect combination of the class letter with the accession number, 
>>perhaps because Folio was entered incorrectly in $h, for example: 852 80 
>>$b sml $h Folio $i D325
>>
>>For standard formatting of folio numbers in SML refer to:
>>
>>http://www.library.yale.edu/cataloging/Orbis2Manual/Oversize.htm
>>
>>thanks,
>>Steven Arakawa
>>PS: other collections (such as Divinity)  have different conventions for 
>>recording folio sizes, so please don't mess with 'em!
>>
>>----------------------------------------------------------
>>Steven Arakawa
>>Catalog Librarian for Training & Documentation
>>Catalog Dept. Sterling Memorial Library. Yale University.
>>P.O. Box 208240 New Haven, CT 06520-8240
>>(203)432-8286 steven.arakawa at yale.edu
>>
>>_______________________________________________
>>Yulcat-l mailing list
>>Yulcat-l at mailman.yale.edu
>>http://mailman.yale.edu/mailman/listinfo/yulcat-l
>
>----------------------------------------------------------
>Steven Arakawa
>Catalog Librarian for Training & Documentation
>Catalog Dept. Sterling Memorial Library. Yale University.
>P.O. Box 208240 New Haven, CT 06520-8240
>(203)432-8286 steven.arakawa at yale.edu
>    
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.yale.edu/pipermail/yulcat-l/attachments/20060731/6f7f11fa/attachment.htm