[Yulcat-l] Item Record problem

[Este Pope]

Greetings,

I just wanted to give everyone an update on the problems you've been 
encountering with holdings records, especially with the word "Oversize" in 
the 852 field.  We've opened an incident with Endeavor (#118373 on 
SupportWeb), and they are currently working with us to solve this 
problem.  We think the problem was caused by a holdings index regeneration 
that was done on February 24th.  As soon as we know more details we'll send 
an update.

Best regards,
   ~Este

At 10:36 AM 3/3/2006, Ellen Jaramillo wrote:
>colleagues---
>members of the Catalog Dept. have been recently noticing that LC call 
>numbers for oversize items, correctly formatted in the MFHD's 852 field, 
>are appearing on the Item Record without the word "Oversize" in the Call # 
>field.
>
>for an example, see Item Record#  6691032
>        the MFHD, HLDG#  7730316  has:    852 01 ‡b sml ‡h HQ1236.5.N5 ‡i 
> P76 (LC)+ ‡m Oversize ‡x (Mark by yrs./Bind)
>but the call# on the Item Record  (# 6691032)  displays as:  HQ1236.5.N5 
>‡i P76 (LC)+
>the "Oversize" is missing from the call# (and it needs to be there in 
>order to generate the correct call# for the labeling program).
>we've tried deleting the call# and re-keying, creating a diff 852 field, 
>re-entering/saving, etc., all to no avail.
>
>Integrated Library Technology Services (a.k.a. the Systems Office) has 
>been notified, and they are looking into the problem.
>
>in the meantime, members of the Catalog Dept. are asked to put aside any 
>oversize items and not send them to Preparations
>until we are able to rectify the call# problem.
>perhaps other cataloging units might consider holding on to their oversize 
>items as well, until this can be resolved.
>
>we'll continue to keep you informed.
>thanks, ellen jaramillo.
>
>
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Estelle Paskausky Pope
Systems Librarian
Integrated Systems and Programming
Yale University Library
203-432-5839
estelle.pope at yale.edu
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