[Yulcat-l] Stuff you oughtta know from OCLC. FW: OCLC QC Tip of the Month / August 2012: Tidbits

[Arakawa, Steven]

The 776 business is new to me.  If you do original cataloging, add $b eng to the 040 CtY $b eng $c CtY
Currently we are using 264 only for RDA cataloging.

Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog & Metadata Services, SML, Yale University
P.O. Box 208240 New Haven, CT 06520-8240
(203)432-8286 steven.arakawa at yale.edu

From: OCLC-Cataloging [mailto:OCLC-CAT at OCLC.ORG] On Behalf Of Goodson,Luanne
Sent: Monday, August 06, 2012 8:20 AM
To: OCLC-CAT at OCLC.ORG
Subject: [OCLC-CAT] OCLC QC Tip of the Month / August 2012: Tidbits

[Cross-posted to multiple lists-- please excuse/ignore duplication]
************************************************************************************************************************



This month’s tip is a compilation of useful items that have come from listservs, user queries, and various documentation.


Connexion Client 2.4 usage:
Validating a record before replacing helps to eliminate errors.  If you get a validation error that refers to a specific character you can then use Edit>MARC-8 Characters>Verify to find the offending character quickly.
Colors can be set for any number of items including the Bibliographic Window, Bibliographic Text, and Bibliographic Field. Just go to Tools>Options>Record Display. You can can even set a special color for Invalid MARC-8 characters so they are more readily visible in large strings of data.

To input field 776 http://www.oclc.org/bibformats/en/7xx/776.shtm go to  Edit>Insert from Cited Record. Also, it is acceptable to use field 776 without subfield $w. The item referred to in field 776 only needs to exist, but there is not always a control number of a corresponding bibliographic record to cite in subfield $w. In the case where you are cataloging the print reproduction of a publication, it would also be okay to provide a field 776 link to the online version as in record #794229502.

When you derive records, you can set the fields that you use often (like 007, 034, 043, and 052 for maps cataloging) so that they will transfer to the new record. Just go to Tools>Options>Derive Record and select the fields to transfer.
Want help inputting RDA 336 (Content Type), 337 (Media Type) and 338 (Carrier Type) fields?  If so, there is a macro called Add33X in the OCLC macrobook that was issued with version 2.40 of the Connexion client.

Documentation changes of note:
Fixed Field coding of GPub Government Publication http://www.oclc.org/bibformats/en/fixedfield/gpub.shtm changed significantly. Now it is important to consider the “Status of the governmental entity. Choose a code based on the status of the jurisdiction at the time of publication, e.g., for Texas government publications, use code f for the period 1836-1845 and code s for the period 1845-“
Field 040 Cataloging Source http://www.oclc.org/bibformats/en/0xx/040.shtm Definition now includes this statement: “Historically in WorldCat the absence of subfield ‡b has indicated that English is the language of cataloging. OCLC now recommends always coding this element.”
Technical Bulletin 261 OCLC-MARC Format Update 2012  http://www.oclc.org/support/documentation/worldcat/tb/261/default.htm now has published guidelines from PCC on the use of field 264, so this field may now be used on bibliographic records in Connexion. Records with this field include: #794487536, #792796689, #792795546, #792794712, and #792795308


Remember, when in doubt check Connexion Help or Connexion documentation can be found as follows:
Connexion client documentation: http://www.oclc.org/support/documentation/connexion/client/default.htm
Connexion browser documentatoin: http://www.oclc.org/support/documentation/connexion/browser/default.htm


Print one of these Quick References.  They are meant to be used as hard copy and provide, among other things, selected default function key shortcuts and default toolbar button information:
http://www.oclc.org/support/documentation/connexion/client/cataloging/catquickref/connexionclientquickref.pdf

http://www.oclc.org/support/documentation/connexion/client/authorities/authquickref/clientauthoritiesquickreference.pdf

http://www.oclc.org/support/documentation/connexion/browser/cataloging/cnx_br_cat_quick_ref/cnx_br_ref_card_05.pdf

Email addresses for contacting OCLC:

          bibchange at oclc.org<mailto:bibchange at oclc.org> = ask questions about bibliographic records, report bibliographic errors you cannot correct, report duplicate bibliographic records, cataloging issues in general, etc.

          authfile at oclc.org<mailto:authfile at oclc.org> = non-NACO libraries: report authority record errors or duplicates, etc. ; NACO libraries: questions about locked authority records, discrepancies between copies of the file, authorization number issues, etc.

          askqc at oclc.org<mailto:askqc at oclc.org> = cataloging policy, standards, and practices questions

          enhance at oclc.org<mailto:enhance at oclc.org> = all things Enhance (including authorization number issues, National Enhance, etc.)

          support at oclc.org<mailto:support at oclc.org> = Connexion functionality problems, issues with other products, cover art, anything not listed above


If you have questions about this Tip or ideas for future QC Tips please send email to: askqc at oclc.org<mailto:askqc at oclc.org>


Luanne Goodson
OCLC WorldCat Quality Dept.
6565 Kilgour Place MC 139
Dublin, Ohio, USA 43017-3395
1-800-848-5878



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