[Yulpub] Updating item records in the Microform Reading Room

[Jeffry Larson]

Colleagues-
Staff in the Microform Reading Room have recently acquired the ability to 
update & discharge items in the Voyager circulation module.
Materials flowing into MicRR have, however, been receiving bar codes for 
several years, some on a collection basis, and more recently on an item 
basis.  The backlog of records that need to be updated to show their true 
status is considerable.  We estimate that there are 10,000 such records 
that need to be checked in so that they can reflect the materials' true 
status and location.
Most of these records show that the items are "In Process"; others indicate 
they are "In Transit".
We are exploring ways to update these records as quickly as possible.
The point of this message, besides craving your patience in interpreting 
the Orbis displays, is to ask you to discourage your patrons from placing a 
request, as the (erroneous) status message bids them do, to have the 
material retrieved for them.
The overwhelming bulk of such items are already in the MicRR.  Patrons 
should look for them there.  Only after failing to find the microforms (or 
guides) in the MicRR should the patron consider placing a request to have 
the material retrieved from the presumably valid Technical Services status, 
usually "In Process".
Thank you for your attention.
-Jeffry Larson, Supervisor
Newspaper & Microform Reading Room