[Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?

[Holly Forbes]

Justin,

Unless you are lending out specimens that you no longer want in your
collection, I recommend that you include funding for and the requirement
for the presence of a museum representative during all filming, with
authority to withdraw the specimens if they are placed in jeopardy.

Our campus Real Estate Services writes all contracts for commercial filming
on site, and your similarly responsible office may also offer advice on a
contract for loaning out specimens for a commercial shoot.

Cheers,

Holly



On Tue, Feb 2, 2021 at 9:45 AM Bentley, Andrew Charles <abentley at ku.edu>
wrote:

> Justin
>
>
>
> There is a chapter on insurance in the 6th edition of Museum Registration
> Methods (MRM6) and an example Traveling Exhibition Contract and an Incoming
> Agreement of Temporary Custody that you could probably use as a template.
>
>
>
> Andy
>
>
>
>      A  :                A  :               A  :
>
>  }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>
>      V                   V                  V
>
> Andy Bentley
>
> Ichthyology Collection Manager
>
> University of Kansas
>
> Biodiversity Institute
>
> Dyche Hall
>
> 1345 Jayhawk Boulevard
>
> Lawrence, KS, 66045-7561
>
> USA
>
>
>
> Tel: (785) 864-3863
>
> Fax: (785) 864-5335
>
> Email: abentley at ku.edu
>
> http://ichthyology.biodiversity.ku.edu
>
>
>
>      A  :                A  :                A  :
>
>  }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>
>      V                   V                   V
>
>
>
>
>
> *From: *Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> on behalf of "
> jmann at tulane.edu" <jmann at tulane.edu>
> *Date: *Tuesday, February 2, 2021 at 11:21 AM
> *To: *"nhcoll-l at mailman.yale.edu" <nhcoll-l at mailman.yale.edu>
> *Subject: *[Nhcoll-l] Does anyone have a document for protection when
> specimens are used outside the institution?
>
>
>
> Hello Collection folks!
>
> We are loaning some of our specimens to a television show for set
> decoration, and I was told that it would be a good idea to have a legal
> document in place that would cover us in case of damage etc. I was curious
> if anyone has had need for one of these documents in the past or know where
> I could find one? If so would you mind sending me that form / info so that
> we could create one ourselves? Any advice would be great!
>
>
>
> Thanks,
>
> Justin Mann
>
>
>
>
>
> Manager of the Royal D Suttkus Fish collection
>
> Tulane University Biodiversity Research Institute
>
> 3705 Main st. Bldg. A-3
>
> Belle Chasse, La 70037
>
> Phone: (504) 394-1711
>
> Cell: (504) 957-4074
>
>
>
>
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-- 
Holly Forbes, Curator
University of California Botanical Garden
200 Centennial Dr.
Berkeley, CA 94720-5045
510-643-8040
FAX 510-642-3012
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