[Nhcoll-l] Catalog numbers for split lots

[Rob Robins]

Hi Folks,
Fish person here (though I do love me some snakes).

Here’s what the practice of cross-referencing looks like for fishes in the UF (Specify) Database.

Remarks for UF 190450, the original or “donor” lot:

[cid:image001.png at 01DA4F85.92886D30]


Remarks for UF 249625, the newly created or “recipient” lot:

[cid:image002.png at 01DA4F85.92886D30]


As far as any guidelines that we have in place:


  *   When a lot is split for the parsing out of types, we reserve the original number for the primary type (if involving one).


  *   Otherwise, we reserve the original number for the greater number of specimens -- except when doing so betrays the original determination.


  *   History of a lot in publication may influence/countermand some of the above.

Relative to the middle bullet point:

In the example above, UF 190450 had 1 fish correctly identified. Three redetermined lots got kicked out.

As others on the list have remarked: Clear, succinct annotation is key to reducing confusion for future workers. Less is more.

Rob

(P.S. We distinguish tissue sample voucher specimens from the same lot by the part taken. Thus the mention of “caudal” in the above).

(P.P.S. Always sign your remark so future workers know who to blame/disparage). 😉

Robert H. Robins
Collection Manager
Division of Ichthyology
[FLMNH Fishes logo email small]
Florida Museum
1659 Museum Rd.
Gainesville, FL 32611-7800
Office: (352) 273-1957
rhrobins at flmnh.ufl.edu<mailto:rhrobins at flmnh.ufl.edu>

The UF Fish Collection is moving:
https://www.floridamuseum.ufl.edu/fish/

Search the Collection:
http://specifyportal.flmnh.ufl.edu/fishes/

Search samples suitable for dna analysis:
https://www.floridamuseum.ufl.edu/grr/holdings/

From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Katrina Derieg
Sent: Thursday, January 25, 2024 11:41 AM
To: Angela Hornsby <horns076 at umn.edu>; nhcoll-l at mailman.yale.edu
Subject: Re: [Nhcoll-l] Catalog numbers for split lots

[External Email]
Hi Angela,
I’m not familiar with doing this with fish, but if it were me, I would not assign the original catalog number to any of the subsequent lots. I would assign each lot a new catalog number, include the original catalog number as another identifier and the relationship would be “same lot as” (maybe there is a more appropriate one). You can encumber the original catalog record so that it isn’t searchable externally but still exists for internal collections management purposes. Maybe reach out to the Arctos team on GitHub if you haven’t and see if they have any ideas about it. This might also be a case for using the “entity” feature in Arctos where the entity could consist of the multiple cataloged lots to indicate that they were once one lot. Not sure if that’s an appropriate use for that feature.

Hope all is well at the Bell!
-Katrina

Katrina Derieg
Vertebrate Zoology Collections Manager
Natural History Museum of Utah (UMNH)
301 Wakara Way
Salt Lake City, Utah 84108
Email: kderieg at nhmu.utah.edu<mailto:kderieg at nhmu.utah.edu>
Mobile: (801) 707-4819 | Office: (801) 587-5787
she/her

Search the collections on Arctos: Mammals<https://arctos.database.museum/search.cfm?guid_prefix=UMNH:Mamm> | Birds<https://arctos.database.museum/search.cfm?guid_prefix=UMNH:Bird> | Reptiles & Amphibians<https://arctos.database.museum/search.cfm?guid_prefix=UMNH:Herp>

From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu>> On Behalf Of Angela Hornsby
Sent: Wednesday, January 24, 2024 3:21 PM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Catalog numbers for split lots

Hi everyone,

We have a fish lot that was originally IDed to genus and cataloged as such.  A researcher has followed up and IDed all individuals to species, splitting cleanly into new lots.  Is there a standard guiding which (if any) of these new lots should carry the original catalog number and which should receive a new one?  This catalog series is strictly integers, so I can't assign 123A, 123B, etc. without changing the series format and affecting other things (working in Arctos).

Thanks for your thoughts.

--
Angela Hornsby, Ph.D.
Zoological Collections Manager (MMNH / JFBM)
Bell Museum
University of Minnesota
https://www.bellmuseum.umn.edu/zoological-collections/

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