[Nhcoll-l] Catalogue number requests - paleontology

Fri Apr 28 11:39:04 EDT 2017

Is it possible to offer a field reference/catalogue number that can be
linked to an eventual accession number in the museum's data bank, and that
would be suitable for research papers?  Tagging the numbers by using a
specific prefix or number series would maybe work to keep the temporary
numbers editable if the object did not arrive in the museum for a full
accession number.

On 28 April 2017 at 09:27, Prondzinski, Mary Beth <mbprondzinski at ua.edu>
wrote:

> As Collections Manager here at the University of Alabama, I don’t like
> this practice myself.  Too many times our accommodating the collector has
> resulted in specimen(s) that have never been received, or worse, the donor
> reneges on his/her promise to deposit the specimen(s) in our institution.
> I think it is a bad practice assigning numbers to phantom specimens,
> especially the way people move around these days (!)  It makes it nearly
> impossible to keep track of the specimens’ whereabouts.
>
>
>
> Mary Beth
>
>
>
> *Mary B. Prondzinski*
>
> Collections Manager, Natural History Museum
>
> The University of Alabama
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=3CV7O624o_VxgkkoAcM2m0vGhSJc66PHVFkMl0ZxKrA&e=>
> 356 Mary Harmon Bryant
> Box 870340
> Tuscaloosa, AL 35487
> Phone 205-348-5625 | Mobile 847-814-2048
> mbprondzinski at ua.edu | https://urldefense.proofpoint.com/v2/url?u=http-3A__amnh.ua.edu_&d=DwIFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=kWh44-XxzAzyMvtWTzRBKmTyuxPKK-8s2Fwb-vpFtrk&s=4nt9Y9jc4_4FHlPkzVkle0CGhBqhnpjtz6gjBmOAVNs&e= 
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__amnh.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=s4IvxpbzHRU69Fpb6ucLW1fus87-_eCJJRDEkDay4D4&e=>
>
> [image: The University of Alabama]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=3CV7O624o_VxgkkoAcM2m0vGhSJc66PHVFkMl0ZxKrA&e=>
>
> [image: Facebook]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ALMNH_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=tQqgpTYKFJLzA1QbSy6_hnzPUp1_UKC8VMRt68Dldlw&e=>
>
>
>
>
>
>
>
> *From:* nhcoll-l-bounces at mailman.yale.edu [mailto:nhcoll-l-bounces@
> mailman.yale.edu] *On Behalf Of *DjanChekar, Nathalie
> *Sent:* Friday, April 28, 2017 10:06 AM
> *To:* nhcoll-l at mailman.yale.edu
> *Subject:* [Nhcoll-l] Catalogue number requests - paleontology
>
>
>
> Good day,
>
>
>
> I would like to know how other institutions handle a researcher’s request
> for catalogue numbers for the purpose of  publication when the request
> comes prior to the specimens physically entering the museum.
>
>
>
> As a rule, we don’t issue catalogue numbers until an incoming lot has
> arrived on the premises and can be assessed and fully accessioned. This is
> sometimes difficult to apply, particularly in paleontology. Regularly,
> paleontologists require catalogue numbers for publication, but need to hang
> on to their material for ongoing research. Permits and regulations often
> dictate that specimens be deposited in the region where they were
> collected. Sending the material back and forth, when the researchers live
> away, can be costly and presents risks and delay. However, issuing
> catalogue numbers prior to the specimens’ arrival creates an external
> backlog that is challenging to manage. I’m curious to hear about the
> experience of others with this issue.
>
>
>
> I thank you and look forward to your comments and feedback.
>
>
>
> Nathalie
>
>
>
> *Nathalie Djan-Chékar*  -  Natural History Collections Manager
>
> (709) 757-8082 (W) | nathaliedjanchekar at therooms.ca
>
>
>
> Provincial Museum Division
>
> The Rooms Corporation of Newfoundland and Labrador
>
>
> ------------------------------
>
> “This email and any attached files are intended for the sole use of the
> primary and copied addressee(s) and may contain privileged and/or
> confidential information. Any distribution, use or copying by any means of
> this information is strictly prohibited. If you received this email in
> error, please delete it immediately and notify the sender.”
>
> _______________________________________________
> Nhcoll-l mailing list
> Nhcoll-l at mailman.yale.edu
> http://mailman.yale.edu/mailman/listinfo/nhcoll-l
>
> _______________________________________________
> NHCOLL-L is brought to you by the Society for the Preservation of
> Natural History Collections (SPNHC), an international society whose
> mission is to improve the preservation, conservation and management of
> natural history collections to ensure their continuing value to
> society. See https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org&d=DwIFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=kWh44-XxzAzyMvtWTzRBKmTyuxPKK-8s2Fwb-vpFtrk&s=aNUFeMsHAch3kLj1EMPm6l5at6xuSq00AhZB4IIbfpE&e=  for membership information.
> Advertising on NH-COLL-L is inappropriate.
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.yale.edu/pipermail/nhcoll-l/attachments/20170428/6b97c747/attachment.html 
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.gif
Type: image/gif
Size: 3710 bytes
Desc: not available
Url : http://mailman.yale.edu/pipermail/nhcoll-l/attachments/20170428/6b97c747/attachment.gif 
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.gif
Type: image/gif
Size: 1273 bytes
Desc: not available
Url : http://mailman.yale.edu/pipermail/nhcoll-l/attachments/20170428/6b97c747/attachment-0001.gif 