[Nhcoll-l] Catalogue number requests - paleontology

Fri Apr 28 13:48:10 EDT 2017

This happened once in the malacology collection at the Carnegie Museum. Catalog numbers were given to someone, he sent us a list of the specimens and the number he was assigning to them and then the specimens were deposited in a different institution. I suspect that that institution, unaware of the situation, had then assigned and cataloged the specimens in their collection.

Regards,
Charlie
.................................................
Charlie Sturm

Treasurer
American Malacological Society

Research Associate - Section of Mollusks
Carnegie Museum of Natural History
Pittsburgh, PA, USA

Associate Professor - Family Medicine
Fellow-American Academy of Family Practice
Fellow-Academy of Wilderness Medicine

________________________________
From: nhcoll-l-bounces at mailman.yale.edu <nhcoll-l-bounces at mailman.yale.edu> on behalf of Shelton, Sally Y. <Sally.Shelton at sdsmt.edu>
Sent: Friday, April 28, 2017 11:36 AM
To: Prondzinski, Mary Beth; DjanChekar, Nathalie; nhcoll-l at mailman.yale.edu
Subject: Re: [Nhcoll-l] Catalogue number requests - paleontology

I agree with Mary Beth 2000%. We are dealing with a situation in which the specimens were formally published using institution A’s numbers, but were never actually delivered there, and wound up in institutions B, C, and D. It has been very difficult to resolve. Insist on receiving the specimens and accessioning, cataloguing, and numbering them yourself before you allow the numbers to be used in publication. You can always lend them back to the researcher once you process them into your collections, but the use of your numbers should mean that they are legally yours, not the researcher’s.

Sally Y. Shelton, Associate Director

Museum of Geology and Paleontology Research Laboratory

South Dakota School of Mines and Technology

501 E. St. Joseph

Rapid City, SD   57701

Sally.Shelton at sdsmt.edu

605.394.2487

From: nhcoll-l-bounces at mailman.yale.edu [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Prondzinski, Mary Beth
Sent: 28 April, 2017 9:28 AM
To: DjanChekar, Nathalie <nathaliedjanchekar at therooms.ca>; nhcoll-l at mailman.yale.edu
Subject: Re: [Nhcoll-l] Catalogue number requests - paleontology

As Collections Manager here at the University of Alabama, I don’t like this practice myself.  Too many times our accommodating the collector has resulted in specimen(s) that have never been received, or worse, the donor reneges on his/her promise to deposit the specimen(s) in our institution.  I think it is a bad practice assigning numbers to phantom specimens, especially the way people move around these days (!)  It makes it nearly impossible to keep track of the specimens’ whereabouts.

Mary Beth

Mary B. Prondzinski

Collections Manager, Natural History Museum

The University of Alabama<https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttps-2D3A-5F-5Fwww.ua.edu-5F-2526d-253DDwMGaQ-2526c-253D-2Ddg2m7zWuuDZ0MUcV7Sdqw-2526r-253DCLFZJ3fvGSmDp7xK1dNZfh6uGV-5Fh-2D8NVlo3fXNoRNzI-2526m-253DaUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU-2526s-253D3CV7O624o-5FVxgkkoAcM2m0vGhSJc66PHVFkMl0ZxKrA-2526e-253D-26data-3D01-257C01-257Ccsturmjr-2540pitt.edu-257C6ec9fbddb7604fbe352608d48e4ca69c-257C9ef9f489e0a04eeb87cc3a526112fd0d-257C1-26sdata-3DM-252B4xyFbILGtcJ30jHdidiOxvMV8LwGyPGHlSFeQVZUI-253D-26reserved-3D0&d=DwIF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=_Cad5TX0MFTziy3h52aA_pEvWy8hJuZKylRMGr58rDc&s=RtZ7Yy7Zb1VLHPkqCK78taoH9a9mXaZrwUSMDx9mWRw&e= >
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Phone 205-348-5625<tel:205-348-5625> | Mobile 847-814-2048<tel:847-814-2048>
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From: nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu> [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of DjanChekar, Nathalie
Sent: Friday, April 28, 2017 10:06 AM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Catalogue number requests - paleontology

Good day,

I would like to know how other institutions handle a researcher’s request for catalogue numbers for the purpose of  publication when the request comes prior to the specimens physically entering the museum.

As a rule, we don’t issue catalogue numbers until an incoming lot has arrived on the premises and can be assessed and fully accessioned. This is sometimes difficult to apply, particularly in paleontology. Regularly, paleontologists require catalogue numbers for publication, but need to hang on to their material for ongoing research. Permits and regulations often dictate that specimens be deposited in the region where they were collected. Sending the material back and forth, when the researchers live away, can be costly and presents risks and delay. However, issuing catalogue numbers prior to the specimens’ arrival creates an external backlog that is challenging to manage. I’m curious to hear about the experience of others with this issue.

I thank you and look forward to your comments and feedback.

Nathalie

Nathalie Djan-Chékar  -  Natural History Collections Manager

(709) 757-8082 (W) | nathaliedjanchekar at therooms.ca<mailto:nathaliedjanchekar at therooms.ca>

Provincial Museum Division

The Rooms Corporation of Newfoundland and Labrador

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