[Nhcoll-l] Catalogue number requests - paleontology

[Howe, Michael P.A.]

Where a request comes from a researcher with a good track record of returning loans on time, we will issue registration numbers in advance, together with a loan form for the specimens. Our loans system will then generate reminders as required. We also insist that the researchers supply full registration metadata and (generally) images before we will issue the numbers.

I am strongly against the publication of temporary or field numbers – it is vital that every published specimen has a single quoted unique registration number, preferably locatable in an online database.

Regards,

Mike

Dr Mike Howe
Chief Curator
Head of the National Geological Repository

Phone: 0115 9363105  Email: mhowe at bgs.ac.uk<mailto:mhowe at bgs.ac.uk>
Web: https://urldefense.proofpoint.com/v2/url?u=http-3A__www.bgs.ac.uk_staff_profiles_3858.html&d=DwIGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=FugEy_0AEQxJt-OUyCBHM4CiokuPz48bbuZ1-N8K5s4&s=GELTmgjEtKHfrUyp1FIHF88pKPhRqoE-sjhYm2k-3E8&e= 
WSB UGN  - British Geological Survey
Keyworth, Nottingham, NG12 5GG

From: nhcoll-l-bounces at mailman.yale.edu [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of DjanChekar, Nathalie
Sent: 28 April 2017 16:06
To: nhcoll-l at mailman.yale.edu
Subject: [Nhcoll-l] Catalogue number requests - paleontology

Good day,

I would like to know how other institutions handle a researcher’s request for catalogue numbers for the purpose of  publication when the request comes prior to the specimens physically entering the museum.

As a rule, we don’t issue catalogue numbers until an incoming lot has arrived on the premises and can be assessed and fully accessioned. This is sometimes difficult to apply, particularly in paleontology. Regularly, paleontologists require catalogue numbers for publication, but need to hang on to their material for ongoing research. Permits and regulations often dictate that specimens be deposited in the region where they were collected. Sending the material back and forth, when the researchers live away, can be costly and presents risks and delay. However, issuing catalogue numbers prior to the specimens’ arrival creates an external backlog that is challenging to manage. I’m curious to hear about the experience of others with this issue.

I thank you and look forward to your comments and feedback.

Nathalie

Nathalie Djan-Chékar  -  Natural History Collections Manager
(709) 757-8082 (W) | nathaliedjanchekar at therooms.ca<mailto:nathaliedjanchekar at therooms.ca>

Provincial Museum Division
The Rooms Corporation of Newfoundland and Labrador

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