[Nhcoll-l] shipment of herbarium specimens to Denmark

[Meier, Gretchen]

I will. Thank you for all the information!

On Thu, Nov 2, 2023 at 1:11 PM Dirk Neumann <d.neumann at leibniz-lib.de>
wrote:

> Hi Rich,
>
> there once was an low value tax exemption for all shipments were the
> declared value was below 22 EUR. But this was completely removed with the
> entering into force of the new EU tax reg in March this year. This was done
> to counteract the substantial tax evasion observed in e-commerce business
> with (Southeast) Asia (basically with one specific country).
>
> Specimens shipped under CN/HS code 9705.29.0000 are exempted from taxes in
> the EU, and this surely applies also to the UK, as the UK is (at the moment
> still) tied to via Northern Ireland to the (taxation) requirements of the
> Single Market of the EU.
>
> But mind you: this tax exemption only applies to the 'goods', i.e. the
> specimens that are shipped. This is not a derogation from value-added
> taxes! This means that we have observed in the recent past that 'import
> taxes' where charged on the shipping costs. In some cases we could
> successfully claim those costs when mailing FedEx, or UPS (have not
> observed this with DHL Express so far, more often with UPS) when pointing
> to the fact that the goods themselves are tax-exempted, and that loanded
> research samples are not goods for which value-added taxes can be charged.
> Onerous emails, but sometimes successful.
>
> @ Gretchen: you were lucky with the $45! Better avoiding this an reducing
> this to $1 for above given reasons.
>
> Hope this further clarifies,
>
> with best wishes
> Dirk
>
>
>
>
> Am 02.11.2023 um 17:56 schrieb Richard Rabeler:
>
> Dirk:
>
> Thanks for the additional details.  I remember when shipping specimens was
> far simpler than it is today.
>
> When I saw Gretchen's note about using a value of $1/specimen, it reminded
> me of a problem I once had with a shipment to Great Britain.  I also
> thought $1/specimen was a reasonable value and did so with any
> international shipments until one was returned in 2018 with a note that all
> incoming packages with a value over 15 E were assessed duty.   Reducing the
> value of the package was required to get that shipment to its destination.
>  I suspect that limit still exists????
>
> Sincerely,
>
> Rich Rabeler, MICH
>
> On Wed, Nov 1, 2023 at 5:04 AM Dirk Neumann <d.neumann at leibniz-lib.de>
> wrote:
>
>> Just a brief comment the open question in this excellent response:
>>
>> the 9 digits are required for correct entries of your customs brokers
>> into the electronic EU customs system (which requires the full 9 digits for
>> valid entries). Some EU Member States rarely require to give the full 11
>> digits, i.e. the correct EU reference to the harmonised code + the
>> additional specific 3 digits that connect to the respective national code
>> /implementation. This may be required if you hand-carry material and have
>> to fill in a proper customs declaration upon arrival at the gateway. But as
>> said, usually this is not required for normal (postal) shipments.
>>
>> To avoid import taxes, it is advisable to term the included material
>> either as *preserved botanic museum material (herbarium sheets)* - or *preserved
>> zoological museum material* (+ description which kind of material),
>> respectively.
>>
>> It is definitely worth following Gretchen recommendation to highlight *the
>> return*, but it is better say return of *loaned scientific museum *material
>> + statement for which type of research the material was on loan. A return
>> (of goods) usually requires reference to the original customs export
>> documentation, which in our case is usually not issued (as we don't ship
>> commercial goods or product samples).
>>
>> Hope this further supports.
>> With best wishes
>> Dirk
>>
>>
>>
>> Am 31.10.2023 um 20:53 schrieb Meier, Gretchen:
>>
>> MU uses eshipglobal.com and the website will walk you through the
>> process with links to get the correct codes.  The harmonized Code I use is
>> 9705.29.0000, for some reason you have to use the full 9 digits, this is
>> the code for natural history collections of various types.  The ECCN code I
>> use is EAR99 - which is 'other'.  Even though Herbarium specimens are
>> technically 'goods' they have no commercial value.  I always add at least
>> $1 per specimen so if they get lost, I can at least recoup the postage.
>> You'll need to print 2 copies of the address form and three copies of the
>> commercial invoice that go in a clear mailing pouch on the outside.  Keep a
>> copy for yourself.  I always use FedEx Priority International, if that
>> helps at all.  Lastly, because I'm mostly returning loaned materials, I
>> always put 'return to origin' in one of the first steps of the process.
>> Gretchen
>>
>> On Tue, Oct 31, 2023 at 2:00 PM Tim Flynn <tflynn at ntbg.org> wrote:
>>
>>> Can anyone advise me on what I will need to include/provide when
>>> shipping herbarium specimens to Denmark? I know that I will include a
>>> customs declaration and have requested the EORI of the receiving museum
>>> (C). Is anything else needed? Any help would be greatly appreciated.
>>> Tim
>>> Tim Flynn | Husband, Father, Curator of the Herbarium | National
>>> Tropical Botanical Garden | 3530 Papalina Road | Kalaheo, HI, 96741 |
>>> 808-332-7324 x 205 | fax: 808-332-9765
>>> tflynn at ntbg.org
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>>> _______________________________________________
>>> NHCOLL-L is brought to you by the Society for the Preservation of
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>>> mission is to improve the preservation, conservation and management of
>>> natural history collections to ensure their continuing value to
>>> society. See http://www.spnhc.org for membership information.
>>> Advertising on NH-COLL-L is inappropriate.
>>>
>>
>>
>> --
>> *Gretchen Meier, Curator*
>> *Willard Sherman Turrell Herbarium*
>> 77 Upham Hall, 100 Bishop Circle Dr.
>> Miami University, Oxford, OH 45056
>> (513)529 2755 office, (605)254 4561 cell
>> she/her/hers/human
>>
>>
>> *“Naturam expellas furca, tamen usque recurret et mala perrumpet furtim
>> fastidia victrix."  ~Horace*
>> "(Drive Nature out with a pitchfork, she'll come right back,
>> Victorious over your ignorant confident scorn.)”
>>
>> _______________________________________________
>> Nhcoll-l mailing listNhcoll-l at mailman.yale.eduhttps://mailman.yale.edu/mailman/listinfo/nhcoll-l
>>
>> _______________________________________________
>> NHCOLL-L is brought to you by the Society for the Preservation of
>> Natural History Collections (SPNHC), an international society whose
>> mission is to improve the preservation, conservation and management of
>> natural history collections to ensure their continuing value to
>> society. See http://www.spnhc.org for membership information.
>> Advertising on NH-COLL-L is inappropriate.
>>
>>
>> --
>>
>> ******
>>
>>
>>
>> *Dirk Neumann*
>>
>> Collection Manager, Hamburg
>>
>>
>>
>> Postal address:
>>
>> *Museum of Nature Hamburg*
>> Leibniz Institute for the Analysis
>>
>> of Biodiversity Change
>>
>> Dirk Neumann
>>
>> Martin-Luther-King-Platz 3
>>
>> 20146 Hamburg
>> +49 40 238 317 – 628
>>
>> *d.neumann at leibniz-lib.de <d.neumann at leibniz-lib.de>*
>>
>> www.leibniz-lib.de
>>
>>
>>
>> --
>> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>
>> Stiftung des öffentlichen Rechts;
>> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
>> Grüter (Kaufm. Geschäftsführer)
>> Sitz der Stiftung: Adenauerallee 160 in Bonn
>> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
>>
>>
>> --
>> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>
>> Stiftung des öffentlichen Rechts;
>> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
>> Grüter (Kaufm. Geschäftsführer)
>> Sitz der Stiftung: Adenauerallee 160 in Bonn
>> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
>> _______________________________________________
>> Nhcoll-l mailing list
>> Nhcoll-l at mailman.yale.edu
>> https://mailman.yale.edu/mailman/listinfo/nhcoll-l
>>
>> _______________________________________________
>> NHCOLL-L is brought to you by the Society for the Preservation of
>> Natural History Collections (SPNHC), an international society whose
>> mission is to improve the preservation, conservation and management of
>> natural history collections to ensure their continuing value to
>> society. See http://www.spnhc.org for membership information.
>> Advertising on NH-COLL-L is inappropriate.
>>
>
> --
>
> ******
>
>
>
> *Dirk Neumann*
>
> Collection Manager, Hamburg
>
>
>
> Postal address:
>
> *Museum of Nature Hamburg*
> Leibniz Institute for the Analysis
>
> of Biodiversity Change
>
> Dirk Neumann
>
> Martin-Luther-King-Platz 3
>
> 20146 Hamburg
> +49 40 238 317 – 628
>
> *d.neumann at leibniz-lib.de <d.neumann at leibniz-lib.de>*
>
> www.leibniz-lib.de
>
>
>
> --
> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>
> Stiftung des öffentlichen Rechts;
> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
> Grüter (Kaufm. Geschäftsführer)
> Sitz der Stiftung: Adenauerallee 160 in Bonn
> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
>
>
> --
> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>
> Stiftung des öffentlichen Rechts;
> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
> Grüter (Kaufm. Geschäftsführer)
> Sitz der Stiftung: Adenauerallee 160 in Bonn
> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
> _______________________________________________
> Nhcoll-l mailing list
> Nhcoll-l at mailman.yale.edu
> https://mailman.yale.edu/mailman/listinfo/nhcoll-l
>
> _______________________________________________
> NHCOLL-L is brought to you by the Society for the Preservation of
> Natural History Collections (SPNHC), an international society whose
> mission is to improve the preservation, conservation and management of
> natural history collections to ensure their continuing value to
> society. See http://www.spnhc.org for membership information.
> Advertising on NH-COLL-L is inappropriate.
>


-- 
*Gretchen Meier, Curator*
*Willard Sherman Turrell Herbarium*
77 Upham Hall, 100 Bishop Circle Dr.
Miami University, Oxford, OH 45056
(513)529 2755 office, (605)254 4561 cell
she/her/hers/human


*“Naturam expellas furca, tamen usque recurretet mala perrumpet furtim
fastidia victrix."  ~Horace*
"(Drive Nature out with a pitchfork, she'll come right back,
Victorious over your ignorant confident scorn.)”
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