Fwd: RE: [yul-naco] Problems with NACO authorizations this morning

Wed Oct 25 11:00:36 EDT 2006

Hello All.

Please read Margaret's reply. I have not tested her answer, but I 
suspect she is correct.

Patricia

>Subject: RE: [yul-naco] Problems with NACO authorizations this morning
>Date: Wed, 25 Oct 2006 10:38:25 -0400
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>Thread-Topic: [yul-naco] Problems with NACO authorizations this morning
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>From: "Lourie, Margaret" <lourie at nelinet.net>
>To: "Manon Theroux" <manon.theroux at yale.edu>,
>         "Patricia Thurston" <patricia.thurston at yale.edu>
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>Hi Manon and Patricia -
>
>Please let me know if this is NOT the problem, and send an example 
>of a record that you don't get proper options for so I can check it 
>out. I logged in with one of your NACO authorizations when I was 
>talking to OCLC and for both of us it seemed to be working as expected.
>
>When you have a "new" record, then you get "add to authority file." 
>When you have an OCLC  record with an ARN that you are editing, you 
>do not get this option, as you are not adding a record to the 
>authority file, but making changes and replacing the existing 
>record. So you get (and use) the "replace record" command.
>
>The zita kovacs record is an existing authority record, so you would 
>not get "add to authority file." You get "replace record," and that 
>seemed to be working.
>
>It is confusing because both new and existing records are in your 
>online save file, and you can't easily tell which is which except by 
>looking at the record at the ARN number to see if it has one or not. 
>OCLC has built more extensive functionality into local save files, 
>but plans to add more functionality for authority online save file. 
>In particular, on the save file list you do not get "source" like 
>you get with a bib record list, where you can see records that are 
>new and records that are OCLC. This will not be in the next Client 
>release, but it is on their list.
>
>When you are editing an existing record, it is best if you lock the 
>OCLC record that you are replacing, so that no one else replaces 
>while you are working on the edits. (It did not look to me like the 
>zita kovacs record has been locked because I saw no "locked" 
>message, although the OCLC person said he thought it was locked. I 
>just wanted to make sure that you are locking as part of your 
>editing workflow.)
>
>So you would lock, save, edit, and replace. You are not required to 
>lock in order to replace, but since there is a time lag between when 
>you start the process and when you finish, it would be best to lock 
>first so no one else replaces before you and you work then is wasted.
>
>Please let me know if this does not solve the problem.
>
>
>Margaret
>
>
>---------------------------------------------------
>Margaret Lourie
>Consultant, Technical Services
>NELINET, Inc.
>153 Cordaville Road
>Southborough, MA 01772
>Direct line: 508-597-1942
>Phone: 800-635-4638, ext. 1942
>
>Direct fax: 508-597-1992
>
>Fax: 508-460-9455
><mailto:lourie at nelinet.net>lourie at nelinet.net
>
>
>
>----------
>From: Manon Theroux [mailto:manon.theroux at yale.edu]
>Sent: Wednesday, October 25, 2006 10:11 AM
>To: Patricia Thurston
>Cc: Lourie, Margaret
>Subject: Fwd: [yul-naco] Problems with NACO authorizations this morning
>
>Patricia,
>
>I just got your message (and phone message). I'm not having the 
>problems that you describe. So, maybe it's fixed now?
>
>-Manon
>
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>>From: Patricia Thurston <patricia.thurston at yale.edu>
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>>Good morning All.
>>
>>For some reason we are not able to "Add to Authority File" this 
>>morning. I have talked with Margaret about the problem. It's not an 
>>authorization issue. Margaret is contacting OCLC pronto and will 
>>let us know what she learns.
>>
>>
>>Patricia Thurston
>>Assistant Head, Catalog Department
>>Team Leader, Slavic & East European Cataloging
>>Sterling Memorial Library
>>Yale University
>>
>>Phone: (203) 432-8424
>>Fax: (203) 432-7231
>>
>>________________________________________
>>
>>YUL-NACO Archives: http://mailman.yale.edu/pipermail/yul-naco/
>
>Patricia Thurston
>Assistant Head, Catalog Department
>Team Leader, Slavic & East European Cataloging
>Sterling Memorial Library
>Yale University
>
>Phone: (203) 432-8424
>Fax: (203) 432-7231 
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