[yul-naco] adding vs. replacing records

[Manon Theroux]

The relevant pages in your training manuals for these two commands are:

Part IV. Creating Authority Records, p. 28 ("Action>Add to Authority File")
Part V. Updating Existing Authority Records, p. 29 ("Action>Replace Record")

-Manon

At 11:00 AM 10/25/2006, Patricia Thurston wrote:
>Hello All.
>
>Please read Margaret's reply. I have not tested her answer, but I 
>suspect she is correct.
>
>Patricia
>
>>Subject: RE: [yul-naco] Problems with NACO authorizations this morning
>>Date: Wed, 25 Oct 2006 10:38:25 -0400
>>From: "Lourie, Margaret" <lourie at nelinet.net>
>>To: "Manon Theroux" <manon.theroux at yale.edu>,
>>         "Patricia Thurston" <patricia.thurston at yale.edu>
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>>Hi Manon and Patricia -
>>
>>Please let me know if this is NOT the problem, and send an example 
>>of a record that you don't get proper options for so I can check it 
>>out. I logged in with one of your NACO authorizations when I was 
>>talking to OCLC and for both of us it seemed to be working as expected.
>>
>>When you have a "new" record, then you get "add to authority file." 
>>When you have an OCLC  record with an ARN that you are editing, you 
>>do not get this option, as you are not adding a record to the 
>>authority file, but making changes and replacing the existing 
>>record. So you get (and use) the "replace record" command.
>>
>>The zita kovacs record is an existing authority record, so you 
>>would not get "add to authority file." You get "replace record," 
>>and that seemed to be working.
>>
>>It is confusing because both new and existing records are in your 
>>online save file, and you can't easily tell which is which except 
>>by looking at the record at the ARN number to see if it has one or 
>>not. OCLC has built more extensive functionality into local save 
>>files, but plans to add more functionality for authority online 
>>save file. In particular, on the save file list you do not get 
>>"source" like you get with a bib record list, where you can see 
>>records that are new and records that are OCLC. This will not be in 
>>the next Client release, but it is on their list.
>>
>>When you are editing an existing record, it is best if you lock the 
>>OCLC record that you are replacing, so that no one else replaces 
>>while you are working on the edits. (It did not look to me like the 
>>zita kovacs record has been locked because I saw no "locked" 
>>message, although the OCLC person said he thought it was locked. I 
>>just wanted to make sure that you are locking as part of your 
>>editing workflow.)
>>
>>So you would lock, save, edit, and replace. You are not required to 
>>lock in order to replace, but since there is a time lag between 
>>when you start the process and when you finish, it would be best to 
>>lock first so no one else replaces before you and you work then is wasted.
>>
>>Please let me know if this does not solve the problem.
>>
>>
>>Margaret
>>
>>
>>---------------------------------------------------
>>Margaret Lourie
>>Consultant, Technical Services
>>NELINET, Inc.
>>153 Cordaville Road
>>Southborough, MA 01772
>>Direct line: 508-597-1942
>>Phone: 800-635-4638, ext. 1942
>>
>>Direct fax: 508-597-1992
>>
>>Fax: 508-460-9455
>><mailto:lourie at nelinet.net>lourie at nelinet.net
>>
>>
>>
>>----------
>>From: Manon Theroux [ mailto:manon.theroux at yale.edu]
>>Sent: Wednesday, October 25, 2006 10:11 AM
>>To: Patricia Thurston
>>Cc: Lourie, Margaret
>>Subject: Fwd: [yul-naco] Problems with NACO authorizations this morning
>>
>>Patricia,
>>
>>I just got your message (and phone message). I'm not having the 
>>problems that you describe. So, maybe it's fixed now?
>>
>>-Manon
>>
>>>Date: Wed, 25 Oct 2006 09:01:23 -0400
>>>To: yul-naco at mailman.yale.edu
>>>From: Patricia Thurston <patricia.thurston at yale.edu>
>>>Cc: lourie at nelinet.net
>>>Subject: [yul-naco] Problems with NACO authorizations this morning
>>>
>>>Good morning All.
>>>
>>>For some reason we are not able to "Add to Authority File" this 
>>>morning. I have talked with Margaret about the problem. It's not 
>>>an authorization issue. Margaret is contacting OCLC pronto and 
>>>will let us know what she learns.
>>>
>>>
>>>Patricia Thurston
>>>Assistant Head, Catalog Department
>>>Team Leader, Slavic & East European Cataloging
>>>Sterling Memorial Library
>>>Yale University
>>>
>>>Phone: (203) 432-8424
>>>Fax: (203) 432-7231
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