[Yale ArchivesSpace] extent/physical description question

[Caldera, Mary]

Thanks Maureen and Bill for the comments, I am including the data in an extent subrecord as outlined in my original message with the # pages in “container summary.”

[cid:image001.png at 01D10272.AA9C6AC0]

This outputs as Physdes<carrier> in the YBPG transformed EAD.

Best, Mary


From: Callahan, Maureen
Sent: Thursday, October 08, 2015 9:12 AM
To: Caldera, Mary
Cc: yulaspace at mailman.yale.edu
Subject: Re: [Yale ArchivesSpace] extent/physical description question

Hi Mary,

That’s right. Anything not in the preferred extent list should be given a controlled extent value of “see container summary” and then feel free to express pages (if you so desire) in accordance with DACS or DCRM-MSS.

You’re dead-on that the extent list is for reporting — we decided that this should only encompass space occupied and A/V carriers.

Thanks!
Maureen

On Oct 7, 2015, at 3:33 PM, Caldera, Mary <mary.caldera at yale.edu<mailto:mary.caldera at yale.edu>> wrote:

Colleagues,

I have an AS usage question. I am updating a legacy finding aid that has the extent (in pages) appended to the titles of archival  objects (usually letters). I want to move the extent out of the title. Since “pages” is not one of the preferred extent type values for the extent sub record, would the best way to enter this in AS be to create an extent sub record or create a physical description note? If the former, should the extent type be “See container summary” with the number of pages in the Container summary field?

I am leaning toward a note, since pages is not the type of data I see us needing to do anything with, but want to see what others think.

Thanks for your input. -- Mary


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