[Nhcoll-l] Multiple numbers

[Bentley, Andrew Charles]

Paul

In fishes we use lots that represent all specimens of a species collected at the same place, at the same time by the same person.  We also have numerous different kinds of objects - ethanol specimens, skeletons, cleared and attained and tissues.  Our practice is to treat each of these as "preparations" of the original object and they would all maintain the same number - no sub-numbers or anything.

You can see an example of this from our fish collections here (through Specify 7) - https://urldefense.proofpoint.com/v2/url?u=https-3A__ichthyology.specify.ku.edu_specify_bycatalog_KUI_40040_&d=AwIFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=KYGFZ8wziSeXLkGszD0Ai8D8vof_xsLi9aRgqYkcfYg&e= 

Catalog number 40040 has two preparations associated with it - 5 C&S specimens and 56 ethanol specimens.  The Specify data model relationship between collection objects and preparations allows for this one-to-many relationship.  When porting this information out to an aggregator through IPT we use a concatenation of the preparation information for the collection object - in this case EtOH - 56; C&S - 5.  Unfortunately this does not allow us to report total number of specimens through Darwin Core but still gets the information across.

Happy to answer any further questions

Andy

    A  :             A  :             A  :
 }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
    V                V                V
Andy Bentley
Ichthyology Collection Manager
University of Kansas
Biodiversity Institute
Dyche Hall
1345 Jayhawk Boulevard
Lawrence, KS, 66045-7561
USA

Tel: (785) 864-3863
Fax: (785) 864-5335
Email: abentley at ku.edu<mailto:abentley at ku.edu>
https://urldefense.proofpoint.com/v2/url?u=http-3A__ichthyology.biodiversity.ku.edu&d=AwIFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=2s8ABrAHYmJaxSDClEmQlPZ6kKBTK-yb-2qIR1nYzRc&e= <https://urldefense.proofpoint.com/v2/url?u=http-3A__ichthyology.biodiversity.ku.edu_&d=AwIFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=PL-FEZdkbTaYHSCSVsDpEKQu7lcpFMeZf0mE4_UxKZo&e= >

SPNHC President
https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org&d=AwIFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=scmr8e0Sz4WUEeCRN9cAE5Lsqo4YIYggB6cUNt5_JeM&e= <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org_&d=AwIFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=KkeRteTST_CIligxLPGvQX2a0yU8UoqKtDgefjOIa8c&e= >

                           :                 :
    A  :             A  :             A  :
 }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
    V                V                V

From: nhcoll-l-bounces at mailman.yale.edu [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Callomon,Paul
Sent: Thursday, March 10, 2016 12:28 PM
To: NH-COLL listserv (nhcoll-l at mailman.yale.edu) <nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Multiple numbers

Colleagues:

In some collections, individual components of a lot that are stored in a particular medium (for example: the empty dry shell, frozen tissue snip and alcohol-preserved body from the same snail or the dry skin and fluid-preserved guts of a single bird) each get different catalog numbers.
The question: All other things being equal, is it better collections management practice for all parts of a single lot to have the same catalog number (perhaps with different states of preservation indicated separately or as prefixes/suffixes)?
A "lot" is defined as all specimens collected at the same time in the same place. This can be a single bird or a hundred pond snails.

How do you handle this in your collection?

Paul Callomon
Collection Manager, Malacology, Invertebrate Paleontology and General Invertebrates
________________________________
Academy of Natural Sciences of Drexel University, Philadelphia
1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
callomon at ansp.org<mailto:callomon at ansp.org> Tel 215-405-5096 - Fax 215-299-1170
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.yale.edu/pipermail/nhcoll-l/attachments/20160310/adb1d1b4/attachment.html