[Nhcoll-l] Multiple numbers

Thu Mar 10 14:49:07 EST 2016

Here at UT Austin, we use Specify, which enables us to have one catalog
number with separate preparations, but we also have older data that uses
separate catalog numbers (ex: NPL0001234.000, NPL0001234.001,
NPL0001234.002, etc).

At the UMMZ we used the Specify system of one catalog number with many
preparations. This was particularly useful because we might have a dry
shell, an alcohol preserved specimen, and 10 or more tissue samples. In
this case I think it makes a lot of sense to use just one catalog number.

I personally prefer the single catalog number with multiple preparations
method, but I'm not sure if it ultimately matters which one is chosen
(curious to see what others have to say on this issue). What I will say
though is that my data driven brain finds it frustrating to have a
collection that uses BOTH methods. Although it doesn't really hurt
anything, and queries are easy enough, it's disorderly and ugly.  :)
---Liath

Liath Appleton
Non-Vertebrate Paleontology Collections
University of Texas - Jackson School of Geosciences
SPNHC Connection Editor (newsletter at spnhc.org)
SPNHC Web Manager (webmaster at spnhc.org)
www.spnhc.org

On Thu, Mar 10, 2016 at 1:34 PM, Bentley, Andrew Charles <abentley at ku.edu>
wrote:

> Paul
>
>
>
> In fishes we use lots that represent all specimens of a species collected
> at the same place, at the same time by the same person.  We also have
> numerous different kinds of objects – ethanol specimens, skeletons, cleared
> and attained and tissues.  Our practice is to treat each of these as
> “preparations” of the original object and they would all maintain the same
> number – no sub-numbers or anything.
>
>
>
> You can see an example of this from our fish collections here (through
> Specify 7) -
> https://urldefense.proofpoint.com/v2/url?u=https-3A__ichthyology.specify.ku.edu_specify_bycatalog_KUI_40040_&d=AwIFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=LMhXU-1WxugbyIVJ-il97I1aa8Y99LmweNAAcHU11IA&s=f_k3cPD17-gziIRStnFC3FlqjVE_fzXw5hNEn4d1YBE&e= 
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__ichthyology.specify.ku.edu_specify_bycatalog_KUI_40040_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=KYGFZ8wziSeXLkGszD0Ai8D8vof_xsLi9aRgqYkcfYg&e=>
>
>
>
> Catalog number 40040 has two preparations associated with it – 5 C&S
> specimens and 56 ethanol specimens.  The Specify data model relationship
> between collection objects and preparations allows for this one-to-many
> relationship.  When porting this information out to an aggregator through
> IPT we use a concatenation of the preparation information for the
> collection object – in this case EtOH – 56; C&S – 5.  Unfortunately this
> does not allow us to report total number of specimens through Darwin Core
> but still gets the information across.
>
>
>
> Happy to answer any further questions
>
>
>
> Andy
>
>
>
>     A  :             A  :             A  :
>  }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>     V                V                V
> Andy Bentley
> Ichthyology Collection Manager
> University of Kansas
> Biodiversity Institute
>
> Dyche Hall
> 1345 Jayhawk Boulevard
> Lawrence, KS, 66045-7561
> USA
>
> Tel: (785) 864-3863
> Fax: (785) 864-5335
> Email: abentley at ku.edu
>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__ichthyology.biodiversity.ku.edu&d=AwIFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=LMhXU-1WxugbyIVJ-il97I1aa8Y99LmweNAAcHU11IA&s=1JFvTARvtB0xkAG0elnTXl3UY7lNOC-FdpfDYF6wOIc&e= 
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__ichthyology.biodiversity.ku.edu_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=PL-FEZdkbTaYHSCSVsDpEKQu7lcpFMeZf0mE4_UxKZo&e=>
>
>
>
> SPNHC President
>
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> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.spnhc.org_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=S3m10Cs8GxUvIjq1dkDMp6AY6sUu7BRc6TnY1qeVllg&s=KkeRteTST_CIligxLPGvQX2a0yU8UoqKtDgefjOIa8c&e=>
>
>
>
>                            :                 :
>     A  :             A  :             A  :
>  }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>     V                V                V
>
>
>
> *From:* nhcoll-l-bounces at mailman.yale.edu [mailto:
> nhcoll-l-bounces at mailman.yale.edu] *On Behalf Of *Callomon,Paul
> *Sent:* Thursday, March 10, 2016 12:28 PM
> *To:* NH-COLL listserv (nhcoll-l at mailman.yale.edu) <
> nhcoll-l at mailman.yale.edu>
> *Subject:* [Nhcoll-l] Multiple numbers
>
>
>
> Colleagues:
>
>
>
> In some collections, individual components of a lot that are stored in a
> particular medium (for example: the empty dry shell, frozen tissue snip and
> alcohol-preserved body from the same snail or the dry skin and
> fluid-preserved guts of a single bird) each get different catalog numbers.
>
> The question: All other things being equal, is it better collections
> management practice for all parts of a single lot to have the same catalog
> number (perhaps with different states of preservation indicated separately
> or as prefixes/suffixes)?
>
> A “lot” is defined as all specimens collected at the same time in the same
> place. This can be a single bird or a hundred pond snails.
>
>
>
> How do you handle this in your collection?
>
>
>
> *Paul Callomon*
> *Collection Manager, Malacology, Invertebrate Paleontology and General
> Invertebrates*
> ------------------------------
>
> *Academy of Natural Sciences of Drexel University, Philadelphia*
>
> 1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
> *callomon at ansp.org <callomon at ansp.org> Tel 215-405-5096 <215-405-5096> -
> Fax 215-299-1170 <215-299-1170>*
>
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